Receipts are one of the most time-consuming and error-prone parts of day-to-day bookkeeping. We have built an AI-driven workflow that replaces the manual work entirely: from snapping a picture of the receipt to the verification being posted in the general ledger with the source document attached, without anyone having to touch it.

The manual process today

The traditional flow involves several steps and often several people:

• The receipt is photographed or scanned
• The receipt is linked to a verification
• Accounts, VAT and cost centre are picked manually
• The booking is registered and the document is archived

Every step is a place where mistakes creep in: wrong account, wrong VAT rate, or a receipt that goes missing along the way.

How the AI-driven process works

With our solution the entire workflow is replaced by an automated pipeline:

• The user uploads or emails in the receipt
• The AI reads the image and extracts vendor, date, amount, VAT and category
• An account and VAT proposal is generated based on historical patterns and rules
• If the confidence level is high enough the verification is created automatically in the general ledger
• The receipt image is attached to the verification as the source document

For 90 %+ of expense-related receipts the whole flow happens without a human being involved.

Confidence and control

The AI scores its own interpretation. The threshold is set per customer and can be tuned over time.

• High confidence: the verification is posted automatically
• Low confidence: the receipt is routed for manual review
• Anomalies: flagged for inspection before posting

The result is that human attention is spent where it matters, on the edge cases, instead of on routine receipts.

What gets booked automatically

• Restaurant and entertainment receipts
• Fuel and mileage
• Office supplies and small purchases
• Travel, hotels and taxis
• Recurring services and subscriptions

What you get as a customer

• 90 %+ of receipts require no manual handling
• Books are current in real time, not at month-end
• Lower error rate through consistent posting
• Source documents are always linked to the verification
• Less work for you and for us, and therefore lower cost